Sending ID Documentation

Flet's Hikari Applications

ID documentation is required for Flet's Hikari applications and the document(s) must be enlarged and then faxed directly to NTT. Copy machines and faxing services are available at most convenience stores.

Required ID Documents here

Some days after BBapply files your application with NTT, you will receive a 'counseling' call from NTT to verify the details of your application. NTT will give you a fax number at that time.

It is recommended that you prepare the copies of your ID to use for faxing in advance of the call to avoid delay.

Required ID Documentation

The required documents varies according to your situation and location. For detailed information, see the Required Documents page.

Copying

To ensure clean usable copies, please follow these instructions carefully.

1. Where and how to copy:

Most convenience stores have copy machines and the staff will usually be willing to help you. If you don't speak any Japanese, write the needed size (see below) on a piece of paper and hand it to a clerk with your ID while pointing at the copy machine.

• When they put the ID in the machine, say "usui" to indicate you want it lightened.
• If the copy is too dark, say "motto usui" to indicate it should be even lighter.
• Be sure the ID is not placed right at the edge of the glass. It should be about 5 mm (1/4 inch) from the edge of the glass to ensure the edge of the ID is not cut off.

2. Enlarge

The documents should be enlarged to [FULL] page A4 (letter) size. Do not make color copies. Enlarge as follows:

• Card ID, e.g., Alien Registration Certificate (ARC or "gaijin card") or SOFA (DOD-issued) ID: Enlarge 300%
• Passport:For most standard sizes (U.S. Canada, Australia, New Zealand, etc.). Copy only single pages: Enlarge 200% Note: The page with your signature is not needed.
• Other Documents: Enlarge as much as needed to make a [FULL] page (A4 or Letter-size) copy.

3. Lighten

When copying, the image should be lightened so the background designs on the ID are no longer visible:

• Lighten until the background is gone but the signature is still visible.
• If the background design is visible in the copy you use for faxing, i.e., it's not white, and/or the size is not [FULL PAGE] size, then it is very likely that your fax will not be accepted by NTT.

4. Check

After making the copies, look at them carefully:

• Make sure that the edges of the documents are not cut off.
• Make sure that all the letters and Japanese characters may be clearly seen.
• If you can see the background on the copy, then the fax will probably be too dark to be readable after faxing.

Faxing

Fax to the number NTT provides you when they call. If faxing from a convenience store, the store staff will assist. Just hand them the documents and a piece of paper with the word "FAX" and the phone number and they'll know what to do.

How to Use a Fax Machine

If you're faxing from your company or home, you may find the following instructions helpful:

1. Put the documents (up to ten sheets on most machines) into the tray. There should be an icon on the tray showing whether the sheets go face up or face down.
2. Push the phone number. Note: Do not pick up the handset first or push the call button to get a dial tone!
3. Push the "Start" button. Usually, it's the largest button and is often marked with either "Start" in Japanese ("スタート") or an icon of an "I" within a diamond. Something like this: <I>
4. When the machine finishes sending the fax. you will usually hear a short beep. If there was some sort of error in sending, you will usually hear a long beep tone (maybe five seconds long).

Return to the Application Instructions

Required ID Documents

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